Complaint Policy
To help us investigate and resolve your issue as quickly as possible, you can contact us by telephone or in writing. The most appropriate person will handle your complaint in the quickest possible time.
Online at: info@more4comms.co.uk
By telephone on: 01489 279031
By letter to:
More4Comms Ltd
Lancaster Court,
8 Barnes Wallis Road,
Fareham,
PO15 5TU
To assist us in resolving your complaint efficiently it would be helpful if you could provide the following information:
• Your full name and preferred contact details
• Full details of your complaint
• Copies of relevant emails/paperwork
• What you expect us to do to put things right
• Any other information that you think may be relevant
Any complaint, verbal or written, will be allocated it to the most appropriate Complaints Handler.
We will always try to resolve your complaint immediately. However, sometimes this may not be possible. In all cases we will implement the following process:
Complaint Process
1. Your case reference will be your order/contract number
2. We will give you the name and title of the person handling your complaint
3. We will send you written acknowledgement within 3 working days of receiving your complaint
4. Make contact to seek clarification on any points where necessary
5. Fully investigate your complaint internally and third parties where relevant
6. Keep you informed and fully updated regarding any progress
7. Discuss with you our findings and our proposed response
8. Our aim will be to send you our final written response within ten working days but no later than eight weeks.
The Customer Resolutions Department will work with the relevant department managers to establish the nature and scope of your complaint and will:
• Deal with complaints promptly and fairly
• Give complainants clear replies and, where appropriate, fair redress
This will clearly set out More4Comms’s decision and the reasons for it, as well as any action we’ll take to put things right, if appropriate.
Complaints settled to your satisfaction within 3 business days are recorded and communicated differently. Where we consider a complaint to be resolved to your satisfaction under this section, we will promptly send you a Summary Resolution Communication, being a written communication from us which:
1. Refers to the fact that you have made a complaint and informs you that we now consider the complaint to have been resolved to your satisfaction.
2. We will tell you that if you subsequently decide that you are dissatisfied with the resolution of the complaint you may be able to refer the complaint back to us for further consideration.
We will consider a complaint closed when we have made our final response to you. This does not prevent you from exercising any rights you may have.
If it has been over 8 weeks since you reported your complaint to us and you remain dissatisfied, then you may be entitled to refer your dispute to CISAS (the Consumer & Internet Services Adjudication Scheme) is an Ofcom approved alternative dispute resolution provider. CISAS is designed to adjudicate disputes that have not been resolved through our own procedure. The service is free, independent, and impartial.
Telephone - 020 7520 3814
In writing - CISAS, 70 Fleet Street, London, EC4Y 1EU
Email - cisas@cedr.com
Ofcom- https://www.ofcom.org.uk/complaints
Dear Customer,
Our aim is always to provide an exceptionally high level of service to all our customers. Where customers feel they have cause to raise a complaint it is important to us that these are dealt with objectively, fairly and within an acceptable time frame.
The following procedure explains how we deal with complaints and our commitments to you.
If you have a complaint about any aspect of our service, then we would like to hear from you.